Construction ends. The risk doesn't.
Substrata turns the messy artefacts of a build, the drawings, specifications and schedules, into structured asset, maintenance and compliance data that follows the building from handover through its operating life. A complete record of what was built, the means to maintain it, and the insurance that protects it.
Built for developers, strata managers and quantity surveyors. One source of truth across the handover record, ongoing maintenance and defect management, and the insurance and risk layer.
The developer's job is done. The owner's just begun.
Buildings are handed over without a complete, structured record of what was built. That gap creates risk, disputes and cost for every party that touches the asset after handover.
Owners inherit an asset they don't know how to maintain.
Strata managers can't budget levies against a capital works forecast that doesn't exist, so reserves run dry and special levies land.
Developers hand over to the inexperienced, exposing themselves to disputes, loss of the strata bond, and breaches of the defect liability period.
Quantity surveyors and consultants rebuild the picture from scratch, working from incomplete drawings and stale specifications.
The fix starts with the record. Get the building's data right at handover, and the rest of the lifecycle gets easier.
Drawings and specs in. A structured building record out.
Substrata reads the artefacts of the build, the construction drawings, specifications and schedules, and turns them into a complete post-construction system. A structured record at handover, a managed program of ongoing maintenance and defects, and an insurance layer priced off real data.
Structured data from day one
- Initial Maintenance Schedule. A complete asset schedule from day one. Every serviceable item, with intervals, references and source documents.
- 10-year Capital Works Plan. A forecast of major works and replacements, structured so strata levies can be set against real numbers.
- Compliance baseline. Statutory and warranty obligations captured at handover, mapped against the assets they apply to.
- Asset register. Every asset identified, located, classified and linked back to the drawing and specification that defined it.
- O&M and handover pack. The full operating and maintenance record, structured for the people who will run the building.
- Exports, not lock-in. Strata managers, developers, insurers and surveyors take the data into their own systems. Clean files, sensible formats.
Managed care after handover
- Defect workflows. Resolve defects from handover to closeout with clear accountability, progress tracking and photo evidence.
- Preventative maintenance. Schedules linked to assets and warranties from day one, with automated reminders and service tracking.
- Warranty and compliance tracking. Defect-liability-period and statutory timeframes tracked against every obligation so nothing lapses.
- Longer asset life, fewer disputes. A maintained building with a clear history means less conflict and better condition over time.
Cover priced off real data
- Strata insurance and latent-defects cover. Including decennial liability insurance, priced off a stronger, data-backed risk profile.
- More stable premiums. Real asset and maintenance data means insurers understand the risk, so premiums reflect condition not guesswork.
- Fewer claims and disputes. Clear records, maintained assets and tracked warranties reduce the frequency and severity of claims.
- Confidence for every party. Owners, developers, strata managers and insurers share one trusted source of truth.
Built for the people responsible after handover.
A handover that holds up.
A complete, defensible asset and compliance package on day one, with ongoing maintenance tracking and insurance-ready data. Fewer defect disputes, a cleaner exit from the defect liability period, and a building that sells with confidence.
One source of truth, from day one.
A clean maintenance schedule and a 10-year capital works plan you can budget against, with ongoing defect tracking, preventative maintenance schedules and the insurance data already structured.
Independent pricing and review.
An independent QS prices and reviews the capital works plan and ongoing maintenance forecasts. A partnership and verification layer that gives owners, strata and insurers a number they can trust.
Four steps from drawings to a usable record.
- 1
Ingest
Construction drawings, specifications and schedules come in, in whatever shape they arrive.
- 2
Structure
AI extracts assets, classifications, intervals and obligations, and links them back to source documents.
- 3
Review
Our team and an independent quantity surveyor verify and price the capital works plan.
- 4
Deliver
The complete post-construction package. Handover records, maintenance and defect programs, and insurance-ready data, with exports for strata, developers and insurers.
Talk to us about your building.
If you are a developer, strata manager or quantity surveyor thinking about handover, ongoing maintenance or insurance, we would like to hear from you.
The companies of the Substrata Group
